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How do I confirm my identification?

Prior to granting your tenancy, we will need to confirm your identity, the identity of your guarantor and/or the permitted occupier (if applicable).
To do this we require two forms of identification. Please read the requirements below and if you have any questions or concerns just get in touch!

Two forms of identification must be provided for all tenants, permitted occupiers (over the age of 18) and guarantors.
We require one form of ID from ‘LIST A’ and another form from either ‘LIST A’ or ‘LIST B’.
If the tenancy is in the name of a company, two forms of identification will be required from a director of the company and one form MUST be photographic as per ‘LIST A’.
Original documentation can be provided in person for certification purposes and copies will be taken for our records by a Thornley Groves representative. Alternatively, and for your convenience, scanned copies or photos can be provided via email or mobile app (WhatsApp) which will need to be verified via a video call with our representatives.
Documents certified by non Thornley Groves employees and photocopies/scanned copies of documentation cannot be accepted, as per the Immigration Act 2014 and our company policy. (Not applicable to guarantors).
In the event that Thornley Groves are not in receipt of ALL required identification documents your tenancy cannot commence and keys for the property will not be released.

LIST A - ACCEPTABLE PHOTO ID
Current Passport
UK, EEA or international photo card driving licence
National identity card
EEA member state identity card
VISA
Biometric residency card
CIS4 - Registration cards for the construction industry

LIST B - ACCEPTABLE SECONDARY ID
Any photographic identification included within 'LIST A'
Full old style driving licence
Utility bill issued within the last three months (gas, electric, satellite television or landline phone bill)
Local Authority Council tax bill for the current tax year
Bank, Building Society or Credit Union statement or passbook dated within the last three months
Current council or housing association rent card or tenancy agreement for the current year
Electoral Register entry
UK birth certificate (issued within twelve months of the date of birth)
Residence permit issued by the Home Office to EEA nationals
NHS Medical card or letter confirming registration with a GP's practice
Solicitors letter confirming recent house purchase within the last three months
HMRC self-assessment letters or tax demand dated within the current financial year
Benefits book or original notification letter from the Benefits Agency
Original Mortgage statement from a recognised lender issued for the last full year
Land registry confirmation of address

Right to Rent in the UK Document Checks

In accordance with Section 2 of the Immigration Act 2014, a Landlord/Agent must not authorise an adult (anyone over the aged of 18) to occupy a property as their main or only home under a residential tenancy agreement unless the adult is a British Citizen, Swiss National, from a European Economic Area or has other proof of a continued ‘Right to Rent’ in the UK. Thornley Groves Estate Agents carry out ‘Right to Rent’ checks, via our preferred choice of Referencing Agent, Goodlord, on every applicant applying to rent a property through us, in order to determine that all adults occupying the property have the right to rent in the UK.

The following checklist confirms the suitable documentation that can be used to confirm your Right to Rent in the UK,
as per the Home Office publication ‘Right to Rent Document Checks: a User Guide December 2016’.

LIST A (GROUP 1) - ACCEPTABLE SINGLE DOCUMENTS WHICH SHOW AN UNLIMITED RIGHT TO RENT IN THE UK
A passport (current or expired) showing that the holder is a British Citizen, or a citizen of the UK and Colonies having the ‘right of abode’ in the UK
A passport or national identity card (current or expired) showing that the holder is a national of the European Economic Area (EEA) or Switzerland
A registration certificate or document (current or expired) certifying or indicating permanent residence issued by the Home Office, to a national of the European Economic Area country or Switzerland
A ‘permanent’ residence, ‘indefinite leave to remain’, ‘indefinite leave to enter’ or ‘no time limit’ card issued by the Home Office (current or expired), to a non-EEA National who is a family member of an EEA or Swiss National
A passport or other ‘travel document’ (current or expired) endorsed to show that the holder is either ‘exempt from immigration control’ has ‘indefinite’ leave in the UK, has the ‘right of abode’ in the UK, or has ‘no time limit’ on their stay in the UK
A current immigration status document issued by the Home Office to the holder with a valid endorsement indicating that the holder is either ‘exempt from immigration control’, has ‘indefinite’ leave in the UK, has the ‘right of abode’ in the UK, or has ‘no time limit’ on their stay in the UK
A certificate of registration or naturalisation as a British Citizen

LIST A (GROUP 2) - ACCEPTABLE DOCUMENT COMBINATIONS WHICH SHOW AN UNLIMITED RIGHT TO RENT IN THE UK (ANY 2 OF THE BELOW TO BE SHOWN IN COMBINATION)
A full birth or adoption certificate issued in the UK, Channel Islands, the Isle of Man or Ireland, which includes the name(s) of at least one of the holder’s parents or adoptive parents
A current full or provisional photo card UK driving licence
A letter from HM Prison Service, the Scottish Prison Service or the Northern Ireland Prison Service confirming the holder’s name, date of birth and that they have been released from custody of that service in the six months prior to the check
A letter issued within three months prior to the check by a UK government department or Local Authority and signed by named official (giving their name and professional address), confirming the holder’s name and that they have previously been known to the department or Local Authority
A letter issued within three months prior to the check from an officer of the National Offender Management Service in England and Wales confirming that the holder is subject of an order requiring supervision by that officer; from an officer of a Local Authority in Scotland confirming that the holder is the subject of a probation order requiring supervision by that officer; or, from an officer of the Probation Board for Northern Ireland confirming that the holder is the subject of an order requiring supervision by that officer
Evidence (identity card, document of confirmation issued by one of HM forces, confirmation letter issued by the Secretary of State) of the holder’s previous or current service in any of HM’s UK armed forces
A letter from a UK police force confirming that the holder is a victim of crime and has reported a passport or Home Office biometric immigration document stolen, stating the crime reference number, issued within three months prior to the check
A letter issued within the three months prior to the check signed by a representative of a public authority, voluntary organisation or charity which operates a scheme to assist individuals to secure accommodation in the private rented sector in order to prevent or resolve homelessness
A letter issued within three months prior to the check confirming the holder’s name signed by the person who employs the holder (giving their name and business address) confirming the holder’s status as employee and employee reference number or their National Insurance number
A letter issued within the three months prior to the check from a UK further or higher education institution confirming the holder’s acceptance on a current course of studies. The letter should include the name of the educational establishment, as well as the name and duration of the course
A letter issued within three months prior to the check from a British passport holder who works in (or is retired from) an acceptable profession as specified in the list of acceptable persons. The letter should confirm the holder’s name, and confirm that the acceptable professional person (see Annex A) has known the holder for longer than three months
Benefits paperwork issued by HMRC, a UK Local Authority or Job Centre Plus, on behalf of the Department for Work and Pensions or the Northern Ireland Department for Social Development, issued within three months prior to the check
Disclosure and Barring Service Certificate (criminal record check) issued within three months prior to the check

LIST B – DOCUMENTS WHICH SHOW A TIME-LIMITED RIGHT TO RENT IN THE UK
A current passport or other ‘travel document’ endorsed to show that the holder is allowed to stay in the UK for a timelimited period
A current biometric ‘residence permit’ card issued by the Home Office to the holder, which indicates that the named person is permitted to stay in the UK for a time-limited period
A current ‘residence card’ (including an accession residence card or a derivative residence card) issued by the Home Office to a non-EEA National who is either a ‘family member’ of a non-EEA National who is either a ‘family member’ of an EEA or Swiss National or has a ‘derivative’ right of residence
A current immigration status document issued by the Home Office to the holder with valid endorsement indicating that the named person may stay in the UK for a time-limited period

Annex A - List of acceptable professional persons

Accountant
Airline Pilot
Articled Clerk of a limited company
Assurance Agent of recognised company
Bank/Building Society Official
Chairman/Director of limited company
Chiropodist
Civil Servant (permanent)
Commissioner of Oaths
Counciler, eg. local of county
Dentist
Director/Manager/Personnel Officer of a VAT-registered company
Engineer - with professional qualifications
Financial services intermediary, eg. a stockbroker or insurance broker
Fire Service Official
Funeral Director
General Practitioner (Doctor)
Insurance Agent (full time) of a recognised company
Journalist
Justice of the Peace
Legal Secretary - fellow or associate member of the institue of Legal Secretaries and PAs
Licensee of public house
Local Goverment Officer

Manager/Personnel Officer of a limited company
Member, associate or fellow of a professional body
Member of Parliament
Merchant Navy Officer
Minister of a recognised religion
Nurse - RGN or RMN
Officer of the armed services
Optician
Paralegal - certified paralegal, qualified paralegal or associate member of the Institute of Paralegals
Person with honours, eg. an OBE or MBE
Pharmacist
Photographer - professional
Police Officer
Post Office Official
President/Secretary of a recognised organisation
Salvation Army Officer
Social Worker
Solicitor
Surveyor
Teacher/Lecturer
Trade Union Officer
Travel Agent (qualified)
Valuer or Auctioneer - Fellows and Associate Members of the Incorporated Society
Warrant Officers and Chief Petty Office

Tenant, Permitted Occupier and Guarantor Identification Requirements

How do I confirm my identification?

Right to Rent in the UK Document Checks

Any questions or concerns?